YES! The Legislature passed a law, F.S. 718.111(12)(g), during the 2018 legislative session requiring websites for Condominium Associations with 150 Units or more. These websites must meet certain requirements that all property managers, staff, board members, and committees should be aware of. Failure to meet these requirements may subject the Association to problems with the Department of Business and Professional Regulation.
Some of these requirements are:
The Association must create a website, mobile application, or a web portal for Unit Owners to access upon written request to the Association. Upon the written request from a Unit Owner, the Association must provide a unique username and password to the Unit Owner. The Association must post digital copies of basically all documents that are available through a written records request on the protected website or mobile app. More specifically, the Association must post the Declaration and all amendments, the By-Law, the Articles of Incorporation, the Rules and Regulations, current contracts and bids the Association is a party to, the current budget, agendas for meetings and notices for meetings, the most current reserve study, and all inspection reports. All privileged documents and/or documents that are not accessible through an official records request must not be accessible on the website.
The Association must make sure that the website is protected, secure, and not accessible to the general public. Finally, the website or mobile application must be either an independent website owned and operated by the Association or operated by a third party with the Association renting or owning the rights to operate same.
With all these requirements it might be a little scary for Association’s to handle on their own. To further discuss these particular requirements and to meet with a Condominium Association Attorney, please contact Kara Tanis at Kelley & Grant, P.A. for your legal needs.